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Privacy Policy

AI Course Assistant – Grading Tool

Last Updated: November 23, 2025

1. Overview

The AI Course Assistant ("the Platform") provides AI-powered homework analysis and automated feedback generation to assist instructors and course staff in evaluating student submissions. This Privacy Policy explains the categories of data we process, the ownership of that data, how it is used, and our retention practices.

2. Definition of Users

"Users" of the Platform currently include:

  • Course assistants and teaching assistants who upload student submissions downloaded from Canvas Instructure and evaluate them using the Platform
  • Professors and instructors who manage courses, upload materials downloaded from Canvas Instructure, and oversee grading workflows
  • University administrators who oversee course operations, integrations, compliance, and institutional usage

In the future, students may be supported as users and will be able to upload their own documents directly to the Platform.

Users interact with the Platform directly by uploading materials and submitting prompts. Student coursework is processed when uploaded by course assistants or instructors.

3. Data We Collect

3.1 Academic Materials

Users may upload:

  • Assignments, grading rubrics, PDFs, problem sets, and instructor-created materials
  • Student submissions, media files, and related course content

These materials are processed solely to deliver platform functionality.

3.2 Prompts and System Interactions

  • Free and Pro tiers: Prompts and messages entered into the system are stored and owned by the Platform.
  • Enterprise tier: Prompts and messages are owned by the enterprise customer and handled under their governance requirements.

3.3 Waitlist and Onboarding Information

For customer qualification and go-to-market planning, we collect:

  • Courses managed
  • Classroom size
  • Expected semesters of use
  • Documents verifying instructor or course assistant status

Used exclusively for qualification and rollout purposes.

3.4 Feedback

Feedback on generated outputs, prompt quality, or system behavior is owned by the Platform and used to improve product quality.

4. Data Ownership

  • Academic materials (student submissions, assignments, rubrics, PDFs, instructor content): Owned by the uploading user or their institution.
  • Prompts:
    • Free/Pro: owned by the Platform
    • Enterprise: owned by the enterprise customer
  • Feedback: owned by the Platform
  • Waitlist/onboarding data: owned by the Platform, used only for qualification

5. Data Usage

We use collected data to:

  • Deliver grading assistance and related features
  • Improve accuracy, reliability, and safety
  • Verify educator status for onboarding
  • Provide operational support to instructors and course teams

5.1 No Selling or Resale

The Platform's standard Terms of Service do not involve selling academic data, student submissions, or instructor-created materials. We do not sell, resell, license, or monetize such content.

5.2 Optional Aggregation Agreements

Users or institutions may opt in to separately negotiated agreements that permit, but are not limited to:

  • Aggregation and anonymization of course-level data
  • Generation of insights, benchmarks, or longitudinal reports
  • Research or analysis collaborations

Such uses occur only under explicit, separate contracts outlining scope, privacy protections, and permissible outputs.

6. Data Retention

  • Student and academic materials: retained for 12 months unless an institution requests earlier deletion.
  • Prompts and interaction logs: retained according to operational needs or enterprise agreements.
  • Waitlist/onboarding data: retained for qualification and planning; removable upon written request.

7. Data Security

The Platform uses administrative, technical, and physical safeguards aligned with industry standards. Protections are regularly reviewed and updated.

8. Third-Party Services

The Platform may use third-party processors or LLM providers to support delivery of features. All third-party vendors operate under Data Processing Agreements (DPAs) that explicitly prohibit the use of any Platform data—including academic materials, prompts, instructor content, and student submissions—for training or improving their own models.

These processors act solely as service providers, operating under strict confidentiality, security, and data-handling obligations. They are not permitted to repurpose or retain Platform data beyond what is necessary to deliver contracted services.

9. User Rights

Depending on your jurisdiction or institutional policies, you may request:

  • Access to data
  • Correction or deletion
  • Bulk deletion of academic materials through institutional requests

Enterprise contracts may provide additional rights and controls.

10. Contact

For inquiries or data-handling requests, contact:

darren.sapalo@gmail.com